Instruction to Bidders

Definition

Instruction to Bidders provides detailed information to identified bidders beyond the invitation to bid, including contract-specific requirements, penalties, and qualifications for understanding and agreement.

Purpose

These instructions ensure that bidders fully understand the bidding process, requirements, and conditions, promoting fair competition and compliance with project specifications.

Examples of Use

• Outlining submission deadlines, bid formats, and required documentation for a construction project.
• Specifying evaluation criteria and penalties for non-compliance in a public procurement process.
• Providing detailed project scope, timelines, and contact information for bidder inquiries.

Related Terms

• Invitation to Bid: A formal request for proposals or bids from potential contractors or suppliers.
• Bidder: An individual or company submitting a proposal in response to an invitation to bid.
• Tender: Another term for a bid or proposal submitted in response to a solicitation.

Notes

Clear and comprehensive instructions to bidders help ensure that all proposals meet the project's requirements, facilitating a fair and efficient selection process.