Request for Information (RFI)

Definition

A Request for Information (RFI) is a formal document submitted to another party requesting further information, usually asking a specific question with some reference to the contract documents or an Engineer's change.

Purpose

The purpose of an RFI is to clarify uncertainties or gather additional details needed to proceed with a project, ensuring that all parties have the necessary information to make informed decisions and maintain project progress.

Examples of Use

• Construction managers issue RFIs to architects or engineers to clarify design details or specifications.
• Contractors submit RFIs to project owners to confirm project requirements or changes.
• Suppliers send RFIs to customers to verify specifications or requirements for custom orders.

Related Terms

• Change Order: A document that outlines alterations to the original scope of work.
• Submittal: Documents provided by a contractor to the architect or engineer for approval, including shop drawings, product data, and samples.
• Clarification: Additional information provided to explain or elaborate on existing details.

Notes

Timely and accurate responses to RFIs are critical for maintaining project schedules and avoiding delays or misunderstandings.